What You Need To Know About Conference Room Rentals?

By Gerald Gilbert 2 years ago

It can be challenging to get started renting a full service conference room (สถาน ที่ จัด สัมมนา ครบวงจร which is the term in Thai) for a business meeting or presentation. With so many options available in your area, you may overlook minor details that could end up costing you in the long run.

Make sure you have these things in mind before booking a meeting room.

The Ambiance 

Meeting spaces are not the same. In an ideal world, your meeting space should suit the purpose. For example:

  • Select a meeting space that conveys a sense of professionalism when meeting with clients or potential clients.
  • Full-day workshops may need on-site catering.
  • Are there going to be any presentations? High-quality event A/V equipment is a must.
  • Size of the room.

Facilities

If you’re considering renting a full service conference room, you’ll want to know exactly what’s included in the price. You may require the following items as a starting point:

  • Secure, Fast, And Free Internet Access For All Attendees
  • A Speaker’s Microphone
  • A Projector With Video Conferencing
  • A Copy Machine
  • On-Site Support. 

Cost Of Renting 

Be sure to calculate the meeting room costs and, more importantly, the associated hidden event planning expenses before signing any contracts. The following extra payments should be considered when determining the rental price of a conference room:

  • The Cost Of Preparation
  • Power Access
  • Taxes And Fees For Services

Before signing on the dotted line, ensure you know exactly how much the meeting room rentals will cost. Keep a line item in case of unexpected costs to your event’s budget. No one knows when an unexpected expenditure may occur.

Affordability And Ease 

If you’re picking a location for your meeting, keep in mind who will be attending. To make their lives easier, you should:

  • Choose a location nearby to reduce travel time
  • Free or low-cost parking for a large number of people.
  • Helping attendees travel via public transportation.
  • Choosing a meeting location a short distance from your attendees may save you money, but it may be inconvenient for them.

Locate a venue that can accommodate attendees who may require additional physical accessibility. Is there a ramp to get to the upper level? Ask the venue staff if you feel unsure regarding anything. 

The cost of renting a full service conference room varies significantly from one location to another. Before making a reservation for a conference room, consider the factors mentioned above.